LEXDEN RACKETS AND FITNESS CLUB – TERMS, CONDITIONS AND CLUB RULES – August 2024
INTRODUCTION
To help you get the best out of Lexden Rackets and Fitness Club, and to understand our responsibilities to you and your Responsibilities to
us, please read these terms and conditions, referred to as ‘byelaws’. The language we use should make these byelaws as clear as possible.
If you have any questions, a member of club staff or a member of the board of trustees will be happy to help you.
To help make these byelaws easy to read, we have split them into two parts.
Part A – Terms and Conditions of Membership
All members must keep to the same terms and conditions.
Part B – Rules and Regulations for using our Facilities
These terms and conditions apply to all our members and their guests. They are necessary to make sure we can offer an enjoyable and
safe environment for you, your guests and our other members to share during every visit to the club.
These terms and conditions apply at all times and take priority over anything a member of our team has told you.
These terms and conditions replace any previous versions.
(Approved 15/01/2018)
The Board of Trustees
Lexden Rackets & Fitness Club
PART A – TERMS AND CONDITIONS OF MEMBERSHIP
1 DEFINITIONS THAT APPLY TO PART A
You – the member or lead member in the case of a family membership or any membership category which is for more than one person
Linked member – anyone who is linked to your family or group membership
Your entire membership – your membership and the membership of your linked members
We, us and ‘the Club’ – Lexden Rackets & Fitness Club
the period – the membership period which runs annually from 1st September until 31st August
1.1 Every person who signs the membership application will be jointly and individually responsible under this agreement.
1.2 This means that:
• if one of those people tells us to do anything in relation to the membership (including ending it) we will take that as authority from all of
them;
• each of those people will be responsible for paying all the appropriate membership fees for themselves, for any other people who have
signed the form and for all linked members
; and
• each of those people will be responsible for paying any extra charges and fees which they, any other people who have signed the form, a
linked member or a guest has to pay for using facilities and services not covered by the membership category.
1.3 All of these terms and conditions of membership apply to you and all linked members unless we tell you otherwise.
1.4 You and all linked members must keep to the rules and regulations for using facilities set out in the club byelaws.
2 MEMBERSHIP CATEGORIES
2.1 Membership categories are defined in the Appendix on Membership Types and associated rules and regulations for each category are
specified in Part B of this document
3 MEMBERSHIP CONDITIONS
3.1 Membership Upgrades & Termination
3.1.1 You can upgrade your membership at any time during the period (see appendix on membership types). The changes to your
upgraded membership will take effect immediately, and you will have to pay any difference in membership fees between your new
category and your old category. These will be calculated from the day of the calendar month within which you upgraded until the end of
the period.
3.1.1.1 If you pay by direct debit, you may downgrade your membership at any point during the period, but we require a minimum of a full
months’ notice in order to alter your direct debit amount. Direct debits aim to be taken on the 1st of the month, so should a member
downgrade in March, for example, the downgrade and revised direct debit would take effect on 1st May. Members who pay annually are
not permitted to downgrade their membership.
3.1.2 If you want to terminate your membership from the end of the period, you can give us one calendar months’ notice in writing or via
email as long as we receive your notice any time up to and including the first day of the final calendar month of the period. If you give us
notice but we do not receive it by the first day of the final calendar month, your membership will automatically continue for the following
period.
3.1.3 We will contact you via email to inform you of the membership renewal process.
3.1.4 You can change your mind about joining. To do this you will need to give notice in writing or via email. If you change your mind, we
will refund any fees you have already paid and your entire membership will end. You can do this at any time up 14 days after making your
membership application or up to the first time you or any of your linked members enters the club to use the facilities, whichever is the
earlier.
3.1.5 If your membership has no linked members, only you can give notice to end it.
3.1.6 If your membership has linked members, the following rules apply for ending membership.
3.1.6.1 If you give notice to end the membership, we will treat it as applying to you and to all linked members unless you tell us otherwise.
3.1.6.2 If a linked member who has filled in the membership application form gives notice to end the membership, we will treat it as
applying to you and to all linked members unless the person giving notice tells us otherwise.
3.1.6.3 If your membership is ended, it automatically ends the membership of all linked members.
3.1.6.4 Individual linked members can end their own membership by giving us notice in line with 3.1.2.
3.1.7 Annual memberships will run until the end of the period. Should your membership be cancelled or if you stop using your
membership for any reason, no refunds will be given.
3.1.8 Direct debit members must give a minimum of 3 full calendar months’ notice to cancel. This means that you must pay until the end
of the month within which you give notice, plus 3 full months afterward. This applies even if you cancel your direct debit instruction.
3.1.9 You must not enter the club once your membership has ended. Linked members must not enter the club once their membership has
ended.
3.2 Membership Cancellation
3.2.1 We will not tolerate our staff or other members being verbally abused or intimidated or being physically threatened. If we find this to
be the case, we have the right to report you to the police, to ban you immediately and permanently from the club and to cancel your
entire membership.
3.2.2 We may also cancel your entire membership in the following circumstances.
If you or a linked member breaks or repeatedly breaks this membership agreement or any of the club byelaws and you do not or cannot
put it right within seven days of us writing to you about it.
If, with your knowledge or permission, another person uses your membership at the club.
If, with a linked member’s knowledge or permission, another person uses that linked member’s membership at the club.
If you, your linked member or your (or a linked member’s) guest uses rude or abusive language or behaves or threatens to behave in a
violent or aggressive way at the club.
3.2.3 If, for a period of longer than 12 calendar months, neither you nor any linked member uses any club facilities.
3.2.4 If we receive any complaint about your behaviour or that of a linked member at the club itself, or at any club or facility while
representing the club in a competition or in any other capacity or if you or a linked member persistently behave inappropriately, or if we
believe that your continued membership (or that of a linked member) is not in the interests of other members of the club, the Club
Secretary has the right to suspend your entire membership. You have the right to appeal against the decision to the Board of Trustees
(unless your behaviour is covered by 3.2.1 or 3.2.2) who will invite you to a hearing before making their final decision. If we are not able to
sort out the issue following your appeal, we have the right to cancel your entire membership.
3.2.5 If we cancel your membership for any of the reasons in clauses 3.2.1, 3.2.2, 3.2.3, or 3.2.4, you will still be liable for your
membership fees in line with section 3.1
3.3 Membership Fees & Payment
3.3.1 You must pay for your membership either by making one payment each year or by making monthly payments by direct debit.
3.3.2 Full payment is due within 7 days from the day on which you submitted your application for membership in the case of annual
memberships.
3.3.3 If you choose to pay by monthly direct debit, monthly payments are due on the 1st of each month and cover that month. We will ask
your bank for your monthly payment around the 1st of each month.
3.3.4 If you choose to pay by monthly direct debit, the first payment will be taken soon after joining by our online payment platform and
will cover that calendar month. The monthly direct debits will commence the following calendar month.
3.3.5 If you do not pay your membership fee when it is due, we will contact you in writing or via email to you to let you know. If you are
paying by direct debit, we will try to take this payment from your account again later in the month. If that is unsuccessful, the Club
Manager will review your membership status, and have the right to terminate your entire membership. Appeals may be heard by the
Board of Trustees.
3.3.6 In very exceptional circumstances, the Board of Trustees may allow you some flexibility in making payments.
3.3.7 We may refer any missed payments, including any future payments that are due as part of your contract (for example,
payments you owe for a notice period), to a debt-collection agency, or pursue the appropriate legal remedy ourselves.
3.3.8 If you fall behind with your membership payments for more than one calendar month, we will charge you an administration fee of
£12.50. We will also charge an administration fee of £12.50 for each missed payment.
3.3.9 If you do not pay for your membership, we may prevent you and any linked members from entering the club. This does not mean we
will end your membership.
3.3.10 Cancelling your direct debit does not mean you have given us notice to end your membership. You must end your membership in
line with 3.1.
3.4 Family or Group (Linked) Members
3.4.1 If you want to link another member to your membership, we will need their authorisation to make the change.
3.4.2 If you are linked to another member, either you or the other member can ask to remove that link.
3.4.3 Names of linked members can be added or swapped in line with the appropriate Membership at any time provided the link is
allowed under the terms of that membership category.
3.4.4 If we remove someone from a linked membership, the membership itself will continue regardless of the number of
people linked to it.
3.5 Membership Category & Facility Use
3.5.1 You are entitled to use the facilities available under your category of membership. Each category of membership may have certain
restrictions which only apply to that category of membership. We will tell you about these restrictions when you join or when you change
your category of membership, whichever applies.
3.5.2 Eligibility for membership categories shall be determined at the discretion of the Club based on what a reasonable person would
expect the definition of that category to apply to – for example in determining whether a family or couple are eligible for that membership
category. The below are examples of what a reasonable person would expect:
– Couples should be married or cohabiting and not be relations, friends or together only for the purposes of qualifying for a couples
membership.
– Families should be no more than 2 generations. Parents and children, or grandparents and grandchildren are allowed. 3 or more
generations are not allowed under this membership category.
3.5.3 If you have a disability which means you need someone to help you use the facilities at the club, you can sign your assistant in as a
guest. You will not have to pay a fee. However, the assistant can only use the facilities to help you.
3.6 Temporary Membership
3.6.1 All guests (non-members) that use the club facilities will be granted the status of temporary member, and will be permitted to use
the facilities in line with the type of temporary membership obtained.
3.6.2 All temporary members must keep to the terms and conditions set out in Part A the rules and regulations set out in Part B for using
facilities.
3.6.3 A full list of temporary membership types and applicable fees is available at reception. We reserve the right to amend the terms and
conditions of temporary membership at our discretion. We will give you at least one month’s notice if we make changes to these terms
and conditions.
3.7 General Membership Conditions
3.7.1 We may make reasonable changes to this agreement, to these terms and conditions in Part A and to the rules and regulations in Part
B at any time. We will give you at least one months’ notice prior to the changes taking effect.
3.7.2 We have the right to increase, reduce or withdraw certain facilities, services or activities in the club either permanently or
temporarily (for example, to carry out cleaning, repairs, maintenance or security work).
3.7.3 This membership agreement wholly and finally replaces any previous membership agreement. By agreeing, the member agrees that
this is the only contract that governs the membership, and any previous contracts are null and void.
3.7.4 We will display details of the opening and closing times for the club at reception. Opening times may vary at the Board of Trustees’
discretion. We will let you know about these temporary changes on the club’s noticeboard and via email. We will give you at least one
month’s notice if we permanently reduce the opening hours of the club.
4 GUESTS
4.1 Playing Guests
4.1.1 Playing guests are only entitled to use the facilities that you (or the linked member who introduces them) can use under your
membership. If you, your linked member or your guest breaks any of the rules relating to guests set out in these terms and
conditions, or any other rules we have told you about, you (or your guest) must pay the full guest fee and we may withdraw the
right for you or any linked member to invite guests to the club. Members are responsible for the behaviour of their guests both
within and in the vicinity of the club.
4.1.2 On entering the club, a member playing with a guest must inform Reception of this fact
4.1.3 The guest’s name will then be entered into the daily register of users and the member asked to sign their name against the entry.
You or the linked member introducing the guest must:
sign in any guests at reception;
stay with the guests at all times; and
make sure the guests are aware of, and keep to, our rules and regulations set out in the Byelaws.
4.1.4 A guest fee is payable by the member in respect of them introducing the guest to the club. This fee should be paid to the
Receptionist or the Bar Staff. You can get details of the guest fees which apply at the club from the club reception.
4.1.5 During peak times, you and any other linked member may bring up to one playing guest at any one time. The same person CANNOT
be introduced as a playing guest more 5 times per calendar year.
4.1.6 During off peak times, you and any other linked member may bring up to three playing guests at any one time. There are no
restrictions on the number of times a person can be introduced as a playing guest.
4.1.7 Peak times are defined in the Appendix on Membership Types.
4.2 Social Guests
4.2.1 Social guests are only entitled to visit the bar and viewing galleries. If you, your linked member or your guest breaks any of the rules
relating to guests set out in these byelaws, or any other rules we have told you about, you (or your guest) must pay the full guest fee and
we may withdraw the right for you or any linked member to invite guests to the club. Members are responsible for the behaviour of their
guests both within and in the vicinity of the club.
4.2.2 On entering the club, a member bringing a social guest must inform the Receptionist or Member of Bar Staff of this fact. The guest’s
name will then be entered into the daily register and the member asked to sign their name against the entry.
4.2.3 There is no guest fee for a social guest.
4.2.4 There is no restriction on the number of social guests you can bring to the club.
4.2.5 Unacceptable behaviour by guests is subject to review by the Board of Trustees, which retains the right to admonish and, if
appropriate, to suspend or not renew the membership of the Member whose guest’s behaviour is found to have been unacceptable.
5 COMPLAINTS
5.1 We are committed to making sure our members are satisfied with the service we provide, but we are realistic enough to know that
things don’t go according to plan all the time. If you or your guests have a complaint, we want to know about it as soon as possible so that
we may fully investigate it and sort the matter out.
5.2 If you have a complaint, you should first tell a member of staff at the club. If you are not satisfied with their response, you should
contact the Club Secretary. If you are still not satisfied, you should contact the Board of Trustees
6 LIABILITY
6.1 We do not accept liability for damage or loss to your property or a guest’s property that may happen on the premises or within the
grounds of the club other than the liability which arises from our negligence or our failure to take reasonable care.
6.2 We do not accept liability for the injury or death of any member, child or guest that may happen on the premises or within the grounds
of the club, other than the liability which arises from our negligence or our failure to take reasonable care.
6.3 Nothing in these terms and conditions is meant to limit any rights you might have as a consumer.
6.4 You bring all personal belongings to the club at your own risk. We do not accept legal responsibility for any loss or damage to these
items.
6.5 If you find lost property, you must hand it into the club reception immediately. We will hold items for three weeks only before
disposing of them.
6.6 You park in the car park at your own risk. We do not accept liability for any loss or damage to your vehicle, or personal belongings in it,
while you are parked in our car park.
7 DATA PROTECTION
7.1 We keep to the Data Protection Act 1998.
7.2 We comply with GDPR Regulations. This means that we only hold your data for the purposes of:
· Keeping a membership register and a register of who is using our facilities at a given point in time, which must allow you to be identified
as an individual for the purposes of ensuring you are using the facilities in line with your category of membership, and also in case of any
accidents or incidents at the club where we may need to contact you or your next of kin.
· Providing access to the club IT infrastructure such as communicating with you; giving advance warning of any closure to facilities such as
the swimming pool or tennis dome, giving you access to leagues and club competitions; as well as other activities or facilities that we may
introduce from time to time.
– We will pass your information for ClubNet and MailChimp, which are necessary platforms to enable you to book courts using the online
booking system and to allow us to communicate with you
– We will pass your information to GoCardless, our preferred payment management system for direct debits. This is to allow us to manage
customer payments.
– Members wishing to open a bar account will have their information stored on TheGoodTill system. This is to allow us to manage the
members’ bar credit.
– We will pass your information on to 3rd parties including league management software for squash internal leagues, Suffolk Squash, Essex
Squash and England Squash, the Lawn Tennis Association, Colchester & District Tennis and any other leagues we or competitive governing
bodies require for the purposes of allowing you to compete in local and national competitons. This information is only passed on for
members who have chosen to enter these competitions as part of a Lexden team or as a Lexden member, and as such passing on this data
is necessary.
– We will provide facility to sign up for club competitions including sign up sheets displayed in the club. We will only ask for details
required for you to participate in the specific competition or event, however if you choose to sign up for a club competition, or compete in
any other competition where the results are already in the public domain, then we may celebrate any achievements as part of any club
communications.
7.3 This data is critical for your membership and as such we cannot accept your membership application if you are unwilling to provide us
with this data.
7.4 We will complete regular (annual) data purges to remove any data that we no longer require, however we may keep your contact
details so that we can keep in touch with you once you have left us. You have the right to have this data removed once your membership
has expired.
7.5 If you want to know what information we hold about you, or you want us to correct any information we hold about you, please contact
the club manager.
7.6 If you leave the club and you want the “right to be forgotten” you need to contact and inform the club via email.
7.7 We may use photos or videos of members using the facilities for advertising or promotional purposes. Should a member not wish for
this to be the case, please inform the Club Secretary.
8 GENERAL HEALTH AND SAFETY
8.1 As your safety is our main priority, we do not allow crockery or glasses outside the club bar, patio and viewing area unless we have
organised this.
8.2 Where drinks are taken upstairs to the squash court viewing area, under no circumstances should drinks be placed on the barriers
overlooking the squash courts to avoid risk of them falling.
8.3 To protect the safety of all members and guests, you must pay particular attention to all signs relating to health and safety in the club.
If you do not understand a notice or sign please ask a member of staff at the club.
8.4 Fire exits are clearly marked throughout the club. If there is a fire or if you hear the fire alarm, you should make your way out of the
club through the nearest possible exit to the advertised assembly point in the car park.
8.5 If you suffer an accident or injury on our premises, you must report it and the circumstances under which it happened to the senior
member of staff on duty immediately. For legal and health reasons, you must not smoke on or in any of the club facilities, including the
patio. Smoking is permitted in the club car park at the designated area.
8.6 While you are at the club, we expect you to behave appropriately, respectfully and politely, and dress appropriately (for example, by
not wearing sweaty kit in the club bar), at all times.
8.7 We can prevent you from entering the club or ask you to leave if we think that your behaviour or appearance is not suitable.
8.8 For your safety and to maintain the quality of our facilities, when using the racquet facilities you must wear appropriate non-marking
footwear.
8.9 The respective England Squash or Lawn Tennis Association codes of conduct apply at all times during play. A copy of this is available at
reception. Please note this provides that all squash players (under the age of 19) MUST wear eye protection during play. Any players
playing doubles squash also MUST wear eye protection.
8.10 Children aged 11 or under must be supervised at all times by a member over the age of 18. However, this does not apply if they are at
an activity we organise at the club which parents and guardians do not need to go to.
8.11 If you or your children have an infectious illness or condition you must not come into the club.
9 USE OF FACILITIES
9.1 Our aim is to make you feel better, and we try to make this as much fun as possible. We know that everyone has different aims, levels
of skill, tolerance and fitness. Every moment you spend with one of our coaches is designed to focus on your needs.
9.2 Only appropriately qualified coaches will set you a training programme.
9.3 Only Club approved coaches are allowed to deliver coaching sessions at the Club
9.4 If you have concerns about your physical condition, you must not do strenuous physical activities without first getting medical advice.
9.5 To make sure you get the most from every activity that you do at the club in the safest possible way, you should always make sure that
you warm up properly and take time to cool down after your activity.
9.6 You should not take part in any physical activity that you may not be fit for. You are responsible for monitoring your own condition
during physical activity. If you suffer any unusual symptoms, you must immediately stop the activity and tell a member of staff at the club.
9.7 You should tell the Membership Secretary, Club Manager, a qualified Club Coach or a member of the Board of Trustees when you join
about anything that is relevant to your physical condition. You should continue to keep this information up to date throughout your
membership.
PART B – RULES AND REGULATIONS FOR USING THE FACILITIES
1 DEFINITIONS THAT APPLY TO PART B
You – the member or lead member in the case of a family membership or any membership category which is for more than one person
Linked member – anyone who is linked to your family or group membership
Your entire membership – your membership and the membership of your linked members
We, us and ‘the Club’ – Lexden Rackets and Fitness Club
1.1 All of the rules and regulations of membership apply to you and all linked members unless we tell you otherwise.
1.2 You and all linked members must keep to the rules and regulations for using facilities set out in the club byelaws.
2 COURT TIMES, BOOKINGS AND CANCELLATIONS
2.1 Times of play are defined in the Appendix on Membership Types
2.1.1 Off peak members ARE allowed to play out with these times as a Guest of another member who is entitled to play during these times
providing they pay the appropriate guest fee.
2.1.2 A list of guest fee rates is available at reception.
2.1.3 Members CANNOT evict other members including Junior members from a court if they are more than 15 minutes late for their
allocated court time
2.1.4 Members CANNOT evict other members including Junior members from a court if they are early for their court and the court is
already in use.
2.2 Booking of Courts
2.2.1 Courts can be booked ‘online’ via lexden.clubnet.org.uk
2.2.2 Courts can also be booked by telephone (01206 545710) or at the club during Reception hours
2.2.3 Courts can be booked two weeks in advance, but a member CANNOT book more than one court each day during PEAK TIMES as
defined in 2.1. A member and their opponent CANNOT make consecutive bookings.
2.3 Confirmation of Court Usage and Cancellation of Courts
2.3.1 Members confirm their court usage by signing the Booking-In sheet at Reception on arrival to the club, and ensuring that the
member of staff on duty has noted them as being present.
2.3.2 Members failing to do this will be deemed to have not used the court and failed to notify their cancellation.
2.3.3 Members who do not take up their booking MUST cancel their court no later than 24 hours (squash) or 48 hours (tennis) before the
time booked. The cancellations MUST be notified to the Receptionist or via the online booking site.
2.3.4 Where a member books a court and fails to use it without proper cancellation 3 times within 3 months, it will lead to their online
booking rights being suspended for one month
2.3.5 Repeated failure to cancel courts in line with 2.3 is subject to review as per Part A 3.2.2
2.3.6 There is an expectation that peak time courts should not be booked for solo practice and should be used for the duration of the
booking. Any member found to be repeatedly not adhering to this is deemed to be in breach of the byelaws as per Part A 3.2.2
2.4 Courts Not Taken Up
2.4.1 Any court not claimed at Reception by either the Member who booked it or their opponent, later than 15 minutes after the time the
court is booked for, is forfeited.
2.4.2 Any other member can then book this court, given that the restrictions of membership category are satisfied and after a 15 minute
time lapse.
2.5 Footwear
2.5.1 Only footwear with non-marking soles are permitted on any court.
2.6 Equipment
2.6.1 A non-marking squash ball MUST be used at all times (including those used for Racketball)
2.6.2 Rackets with non-marking grommet strips MUST be used at all times on the squash courts.
2.7 Court Change Overs
2.7.1 Members are asked to extend to others the courtesy they would like to receive themselves.
2.7.2 Oncoming players MUST politely indicate their presence to the players on court.
2.7.3 If it is past change-over time, they can mention this to the players whilst the ball is out of play so as not to distract the players on
court and jeopardise safety.
2.7.4 If oncoming players are ready to commence play at the time of play, members using the courts must relinquish the court
immediately and are not permitted to continue playing.
2.7.5 Oncoming players must not enter the court whilst play is in progress.
2.8 Behaviour and Safety on Court
2.8.1 Members are reminded of their responsibility for the safety of their opponents while on court
2.8.2 The full England Squash or LTA Code of Conduct and Fair Play Statement, is available at Reception for inspection.
2.8.3 Breaches of these Codes, and bad behaviour on court, are both subject to review by the Board of Trustees, who reserve the right to
admonish members and ultimately suspend, or not renew, any membership if they feel such action is appropriate.
3 USE OF BAR, LOUNGE AND FUNCTION SUITE
3.1 Bar
3.1.1 Junior members under 16 years old are not permitted in the bar area (defined as the wood effect floor area near the bar).
3.1.2 Junior members are permitted in the seating area and the viewing area at all times.
3.1.3 Members are not permitted sit on the fabric seating in the seating area in sweaty kit
3.1.4 Members using the Bar facilities either before or after playing are requested to leave their kit bags outside the main entrance to the
Bar. Please ensure that escape routes are NOT obstructed.
3.2 Smoking
3.2.1 No Smoking in all areas of the club with the exception of the designated smoking area in the club car park.
3.2.2 Please use the ashtrays provided outside in the designated smoking area in the club car park for disposing of cigarette ends.
3.3 Food and Drink
3.3.1 Food and drink purchased from the club bar or kitchen must be consumed within the confines of the bar / patio / seating / viewing
areas and is not permitted to be taken into other areas of the club.
3.3.2 Food and drink purchased out with the club may be consumed at the discretion of the Club Manager or Bar Staff or Board of Trustees
3.3.3 Only drinks in shatterproof, sealable spill-proof containers (e.g. a plastic water bottle with a sports cap) are permitted on the tennis
courts.
3.3.3 Private Functions / Events
3.3.4 The promoter/organiser of a private function / event shall pay a fee (as defined in the booking T&Cs) upon booking the function /
event to cover the cost of cleaning the bar / seating area and any breakages incurred.
3.3.5 The Board of Trustees reserves the right to make further demands for payment in respect of the excess cost of any further damage
incurred at the time of the event.
3.3.6 Members and guests are asked to leave the club premises quietly at all times and especially after a late night function.
4 GENERAL
4.1 Reception Opening Hours
4.1.1 Reception hours are subject to change at the discretion of the Board of Trustees
4.1.2 Computers located in Reception are for the purposes of booking courts online only and should not be used by members for any other
purposes
4.1.3 Notices of fire emergency procedures are displayed throughout the club. It is the Members’ and their guests’ obligation to read these
and familiarise themselves with the correct actions to take in the event of a fire.
4.2 First Aid
4.2.1 First Aid Kits are located in Reception and Bar.
4.2.2 ‘Heart Start’ defibrillator machine is located outside Reception
4.3 Car Parking
4.3.1 Members are asked to use the club car park when at all possible.
4.3.2 On occasions where the car park is full, members are asked to park considerately with respect for the local residents.
4.3.3 Members should be aware that Holmwood House grounds are private property and parking is not allowed under any circumstances
and could be considered to be trespassing.
4.4 Lost Property
4.4.1 Any lost property should be handed in to Reception at the earliest opportunity together with a note of when and where it was found.
4.4.2 The Club reserves the right to dispose of any property found in the Club after 3 weeks if it has not been claimed by the owner.
4.5 Personal Notices
4.5.1 Members are only allowed to display personal notices on the Club’s notice board if they relate to squash, tennis, other sporting
activities or other facilities provided by the club.
4.5.2 Members wishing to display any personal notices must hand them into Reception for approval prior to it being displayed.
4.6 Constitution and Byelaws
4.6.1 Copies of the full Byelaws of the club are kept are Reception (and in the Office) and can be inspected by Members at any time on request.
5 MEMBERSHIP
5.1 Staff Membership
5.1.1 Staff memberships are provided to those employed by the club as a benefit. Staff Members are granted the same privileges as Gold
Members
5.1.2 This membership is only valid whilst an individual is permanently employed by the club and provided they work more than 10 hours
per week.
5.2 Lexden Representative Teams
5.2.1 Only Club members who belong to an appropriate category of membership are permitted to represent Lexden Rackets and Fitness
Club in competitive teams
